NASS Administrative Rules Organization Honors Iowa Office of the Chief Information Officer with 2015 Colborn Award

Public Comment Website for Administrative Rules Earns Iowa CIO the 2015 Robert J. Colborn, Jr. Award

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For Immediate Release
July 21, 2015

WASHINGTON, DC – Administrative Codes and Registers (ACR), a section of the National Association of Secretaries of State (NASS), has selected Iowa’s Office of the Chief Information Officer as recipient of the 2015 Robert J. Colborn, Jr. Innovation Award. It is the first time that Iowa has received the national honor.

The Iowa CIO’s office received this year’s Colborn Award for its Iowa Public Comment Website for Administrative Rules (https://rules.iowa.gov/), which enables citizens to be more informed and engaged in the state’s administrative rule making process while streamlining the method for commenting on proposed rules.

“Since taking office, our administration has made government transparency a priority,” said Iowa Governor Terry Branstad.

“The new administrative rules website developed by Iowa’s Office of the Chief Information Officer allows citizens to read, review and comment on rules from any place there is an internet connection. With the emergence of technology in our daily lives, government, too, can adapt to better serve the taxpayers.”

Iowa’s Public Comment Website for Administrative Rules is based on a collaboration between legislative and executive branch leaders, using key design criteria and creativity to make the site simple to use and mobile-friendly.

“This is our mission – to provide quick access and efficient services, and we are proud and quite fortunate that we have the staff to be able to deliver these innovative, responsive and meaningful solutions” said Bob von Wolffradt, Chief Information Officer for the State of Iowa.

Presented during the ACR’s annual conference, held July 9 through 12 in Portland, Maine, the Colborn Award annually recognizes a state program that demonstrates creativity and innovation in providing public access to, or management of, administrative rules. The award also highlights improved efficiency and delivery of services to citizens, businesses and other governmental entities.

The award’s namesake, Robert J. Colborn, Jr., founded ACR and served as the administrator of the Maryland Division of State Documents from 1974 through 2001.
2015 ACR Robert J. Colborn Jr. Committee

  • Deanna Maiolo, Chair – Manager, Colorado Administrative Rules Program
  • Jane Chaffin – Emeritus ACR President, Registrar of Regulations, Virginia Division of Legislative Services
  • Molly Masich – Codifier of Rules, North Carolina Office of Administrative Hearings

Past Colborn Award Recipients
2014 – Colorado Administrative Rules Program
2013 – Utah Division of Administrative Rules
2012 – Award not issued
2011 – Florida Division of Library and Information Services
2010 – New Mexico State Records Center and Archives Administrative Law Division
2009 – Virginia Division of Legislative Services
2008 – Arkansas Secretary of State
2007 – Colorado Secretary of State
2006 – Idaho Department of Health and Welfare
2004 – Office of the Federal Register
2003 – Missouri Secretary of State, Administrative Rules Division
2002 – Virginia Department of Planning and Budget
For more information, visit www.administrativerules.org.

About NASS
Founded in 1904, NASS is the oldest, nonpartisan professional organization of public officials in the U.S. Members include the 50 states, the District of Columbia, American Samoa and Puerto Rico. NASS serves as a medium for the exchange of information between states and fosters cooperation in the development of public policy. The association has key initiatives in the areas of elections and voting, state business services, digital archiving, international relations and state securities regulation, as well as several well-established awards programs.

The organization also offers two issues-based membership sections for state government professionals:

For media questions, contact:
Kay Stimson
NASS Director of Communications
202-624-3528 (o) | 703-869-5868 (c)
nass@sso.org

Visit www.nass.org.  Follow us on Twitter: @NASSorg.  Get Facebook updates at: www.facebook.com/pages/National-Association-of-Secretaries-of-State-NASS/17949954131. Nonpartisan voting info at www.CanIVote.org

Need to reach NASS?  Call our main line at 202-624-3525.

2015 Conference Agenda

AGENDA
2015_Conference_Meeting_Agenda (pdf)

Links to presentations added 10/21/2015

FAMILY ACTIVITIES | Click Here 

Wednesday, July 8

TRAVEL DAY

Those arriving on July 8 meet in the lobby at 6:30 p.m. for ACR group dinner!


Thursday, July 9

Noon – 5 p.m. ~ Conference Registration (Foyer ~ Lobby Level)

  • 12:15 – 1:00 p.m. ~ ACR Officers and Executive Committee Meeting ~ Oxford/Somerset Room
  • 1:00 – 1:15 p.m. ~ ACR Welcoming Statement by Kerry Radcliff, ACR President ~ Introduction of Officers and Executive Committee ~ Oxford/Somerset Room
  • 1:15 – 2:45 p.m. ~ 2015 Edition of Who’s Who and What’s New ~ Oxford/Somerset Room
  • 2:45 – 3:00 p.m. ~ Afternoon Break (Foyer ~ Lobby Level)

AFTERNOON EVENT ~ Tour of Maine Historical Society Featuring Magna Carta Exhibit ~ 3:30 –

5:00 p.m.

EVENING EVENT ~ Welcome Reception, Portland Museum of Art (conference badge required) ~ 6:00 – 8:00 p.m.


Friday, July 10

7:30 a.m. – 4:30 p.m. ~ Conference Registration (Foyer ~ Lobby Level)

8:00 – 9:00 a.m. ~ NASS/ACR Breakfast, Casco Bay Hall

  • 9:00 – 10:00 a.m. ~ Who’s Who and What’s New (continued) or a roundtable discussion ~ Does your state mandate a uniform numbering scheme or formatting of rules, and if so is it by statute or policy? ~ Oxford/Somerset Room
  • 10:00 – 10:15 a.m. ~ Morning Break (Foyer ~ Lobby Level)
  • 10:15 – 11:15 a.m. ~ First ACR Business Meeting, Kerry Radcliff, ACR President Proposed Bylaw Amendments for Discussion lead by the Bylaws Committee Member Abigail Hammond and the 1st reading of Liz Cloud’s Retirement Resolution by Deanna Maiolo, Awards Committee Chair ~ Oxford/Somerset Room
  • 11:15 a.m. – 12:15 p.m. ~ Rulemaking Northeastern Style ~ Don Wismer from Maine (Maine ACR Presentation) and Michael Morrell from New Hampshire (New Hampshire Presentation) will discuss their state’s rulemaking ~ Oxford/Somerset Room

12:30 – 1:30 p.m. ~ NASS/ACR Lunch featuring Former U.S. Senator George Mitchell and his new memoir, The Negotiator, Casco Bay Hall

  • 1:45 – 2:45 p.m. ~ Vendors – Who Are We and What Do We Do? ~ Denise Kipfstuhl and Daniel Eckert from Thomson Reuters (Thomson Reuters Presentation); Karen Schneider from Bloomberg BNA Inc. (BNA Presentation); and Crystal Bryant and Kathy Hough from Wolters Kluwer (Wolters Kluwer Presentation) ~ Oxford/Somerset Room
  • 2:45 – 3:00 p.m. ~ Afternoon Break (Foyer ~ Lobby Level)
  • 3:00 – 4:30 p.m. ~ Update from Connecticut on How They Are Modernizing Rules Review ~ Christopher Drake and Kristin Karr ~ Oxford/Somerset Room

Afternoon Event
Dinner on your own or meet for “pre-game” cocktails and hors d’oeuvres at 5:30 p.m. at the Port of Call Lounge.

Evening Event
7:00 – 10:00 p.m. ~ Portland Sea Dogs Baseball Game


Saturday, July 11

7:30 a.m. – 4:30 p.m. ~ Conference Registration (Foyer ~ Lobby Level)

  • 7:30 – 9:00 a.m. ~ NASS/ACR Breakfast, Casco Bay Hall
  • 9:00 – 10:30 a.m. ~ OFR Tech – Presentation describing the technologies used at the Office of the Federal Register (OFR Presentation) ~ John Hyrum Martinez ~ Oxford/Somerset Room
  • 10:30 – 10:45 a.m. ~ Morning Break (Foyer ~ Lobby Level)
  • 10:45 a.m. – Noon ~ Colborn Award Presentation and Demonstration, presented by Deanna Maiolo,  Awards Committee Chair ~ Oxford/Somerset Room, Colborn Award presented to Iowa for its public comment website for administrative rules. Learn more.

12:15 – 1:45 p.m. ~ NASS/ACR Lunch, featuring NASS IDEAS Awards Presentation with remarks by Retired U.S. Staff Sergeant Travis Mills, Travis Mills Foundation, Casco Bay Hall

  • 2:00 – 3:15 p.m. ~ 2nd Business Meeting ~ Voting on Proposed Bylaw Amendments; Committee Updates from the Archives Committee (Chair Chris Coffman, ACR Secretary/Treasurer); Social Media Committee (Chair Ken Hansen); and the Website Committee (Chair Emily Caudill, ACR Vice President); Final reading of Liz Cloud’s Retirement Resolution and presentation of Certificates of Appreciation (by Deanna Maiolo, Awards Committee Chair and ACR President Kerry Radcliff) ~ Oxford/Somerset Room
  • 3:30 – 3:45 p.m. ~ Afternoon Break (Foyer ~ Lobby Level)
  • 3:45 – 4:15 p.m. ~ Roundtable discussion ~ Where Do We Go From Here? ~ Sign up for next year’s committees, etc. ~ Oxford/Somerset Room

EVENING EVENT
5–9:30 p.m. ~ LOBSTER BAKE ~ Lobster Bake at Peak’s Island


Sunday, July 12

8:00 – 9:00 a.m. ~ NASS/ACR Breakfast, Casco Bay Hall

  • 9:00 – 10:00 a.m. ~ UELMA: It doesn’t apply to me, but I am still compliant – Discussion of the Uniform Electronic Legal Materials Act including its requirement for authentication, preservation, and access. ~ John Hyrum Martinez ~ Oxford/Somerset Room
  • 10:00 – 10:15 a.m. ~ Morning Break (Foyer ~ Lobby Level)
  • 10:15 – 11:45 a.m. ~ Engaging Citizens through Social Media – Introduction to social media engagement including developing a strategy, legal implications, handling negativity and resources for social media govies ~ Dawn Connet~ Oxford/Somerset Room
  • 11:45 a.m. – Noon ~ Closing Comments – Kerry Radcliff, ACR President ~ Oxford/Somerset Room
  • 12:15 – 1:45 p.m. ~ NASS Leadership Luncheon featuring Induction of National Officers & 2015 – 2016 President Tom Schedler, Louisiana Secretary of State ~ Casco Bay Hall

2015 Summer Conference

ACR Summer Conference – July 9-12, 2015 – Portland, Maine

The conference information is now archived. Visit the Agenda page for copies of the presentations.

Agenda Mobile Friendly ~ Click here.

Message from the President

Our summer conference will be in Portland, Maine from July 9 at 1 p.m. through July 12 at noon. We will be staying at the Holiday In at the Bay.

The NASS room rates are $199. Rooms will go fast, so make early reservations. To make reservations, call 1-800-345-5050 and identify yourself as part of the National Association of Secretaries of State Summer Conference to receive the group rate. Hope to see you there!

Kerry Radcliff ACR President
Posted April 9, 2015

Conference Chair Message

Hi ACR members,

Greetings from the 2015 Summer Conference Program Committee!

Have you made your reservations to attend this year’s conference in Portland, Maine, from July 9th through the 12th?

Early registration ends on Tuesday, June 9, so please get your registration in.

The Program Committee has been busy putting together an interesting agenda for you.  Some highlights:

  • Are you wondering how Connecticut’s Regs Modernization project has progressed since we heard about it last year?  We’ll get an update.
  •  The publishers in attendance will tell us what they do with our register and administrative codes.
  • John Martinez will give us federal updates.

And more!

If you have any suggestions or want to present something to the group, please let us know.

We look forward to seeing everyone in Portland next month.

Denise Kipfstuhl  – Program Chair
Kerry Radcliff
Robert Sumners

Conference Registration

Registration Types:

  • ACR members
  • NASS/ACR Corporate Affiliate/Platinum, Gold, Silver
  • NASS/ACR Corporate Conference Sponsor
  • NASS/ACR Corporate non-members

Please Note: Attendees representing a company that are NOT a NASS corporate affiliate or conference sponsor should register as “corporate non-members” or contact Stacy Dodd at (202) 624-3525  about becoming a NASS Corporate Affiliate.

If you sign up as a corporate affiliate or corporate non-member, please contact an ACR officer as your name does not appear on the ACR registration list.

  • NASS Website ~ Summer Conference Information – Registration is now open! CLICK HERE

Room Registration

Reserve your room now! Book early.

Summer Conference – National Association of Secretaries of State

Holiday Inn by the Bay
88 Spring Street, Portland, ME 04101
Phone: (207) 775-2311

The NASS/ACR group rate at the Holiday Inn by the Bay is $199 per night for a double room, $209 per night for a king room (based on availability) and $214 per night for an executive room (based on availability) plus 8% room tax. Please book early to ensure you secure a room.

You must make reservations by June 8, 2015, to receive the discount rate.  To make reservations, call 1-800-345-5050 and identify yourself as part of the National Association of Secretaries of State Summer Conference to receive the group rate. This discount rate is available for the meeting dates based on hotel occupancy levels.

Room reservations must be cancelled by 6 p.m. on the scheduled arrival date to avoid late charges.

2015 ACR Committee Appointments

2015 ACR Program Committee
This committee is charged with putting together the summer conference agenda and contacting presenters. The chair introduces speakers at sessions and procures sponsors for ACR breaks and events not on the NASS schedule.

  • Chair: Denise Kipfstuhl
  • Member: Robert Summers
  • Member: Kerry Radcliff

2015 Archives Committee

  • Chair: Chris Coffman
  • John Hyrum Martinez
  • Ken Hansen

2015 Colborn/Awards Committee
This committee reviews Colborn Award submissions; prepares retirement proclamations and certificates of appreciation.

  • Chair: Deanna Maiolo
  • Member: Jane Chaffin
  • Member: Molly Maisch

2015 Website Committee
This committee maintains the ACR website with updated posts.

  • Chair: Emily Caudill
  • Member: Ken Hansen
  • Member: Scott Cancelosi

2015 Social Media Committee

  • Ken Hansen
  • Linda Trujillo
  • Bruce Hosley

2015 By-Laws Review

  • Chair: Yvette Smallwood
  • Linda Trujillo
  • Abigail Hammond

Background: ACR Emeritus President Scott Cancelosi emailed proposed amendments to the bylaws to the ACR Listserv on June 5, 2014, and emailed revised proposed amendments on June 23, 2014. The amendments were discussed at the annual conference first business meeting on July 14, 2014, and due to significant discussion were tabled at the second 2014 business meeting.

The 2015 Committee have proposed the following amendments based on feedback in 2014 and 2015 – See the proposed amendments here.

2015 Survey Committee 

  • Chair: Standing Appointment ~ ACR VP Emily Caudill
  • Executive Committee Members

 

 

ACR Thanks Our NASS EVENT SPONSORS!
Election Systems & Software | Maine Information Network | PCC Technology Group | The Pew Charitable Trusts | Workgroup Technology Partners | L.L. Bean | Maine Automobile Dealers Association | AAA | Bangor Savings Bank | BerryDunn | ELECTEC | LHS Associates | UNUM | Cianbro | AAMVA | IVS LLC | Maine Motor Transport Association | Mylan | Nike | Summit Natural Gas |
2015 ACR Conference Corporate Attendees
Thanks for attending our ACR Sessions!
Thomson Reuters ~ Denise Kipfstuhl and Daniel Eckert
Bloomberg BNA Inc. ~ Karen Schneider
Wolters Kluwer ~ Crystal Bryant and Kathy Hough

ATTENDANCE ~ See Business Meeting minutes

Retirement of Joe Royce Announced

Source: Des Moine Register

State rulemaking guru Royce retiring

Joe Royce, the senior legal counsel for the Iowa Administrative Rules Review Committee, is retiring on Jan. 2. He’s been a key source for decades for anyone in Iowa who is trying understand the complexities of state government rulemaking, which is one of the most powerful areas of governance at the Iowa Capitol. The rules panel handles spelling out the details of operating everything from Iowa health care programs to casino gambling and education.

“It is time — I’m over 65 and have had too much fun,” Royce said. “I came in 1976, stayed with the ARRC and leave in my 38th year. I did plan for retirement financing, but I forgot to plan on what exactly to do — a mistake. I am going to learn Spanish and sleep in in the mornings.”

 

 

NASS Administrative Rules Organization Selects New National Officers

Washingtonian Kerry Radcliff Elected to Lead ACR as President for 2014-2016

For Immediate Release
August 14, 2014

WASHINGTON, DC – Washington State Register Editor Kerry Radcliff  has been elected president of the Administrative Codes and Registers (ACR) Section of the National Association of Secretaries of State (NASS). The group includes administrative rules professionals from the federal government and the 50 U.S. states, as well as the District of Columbia, Puerto Rico and American Samoa.

“I am honored and humbled to be leading such a diverse group that includes representatives from all branches of government, including rule editors, agency rule writers, reviewers and legal counsel,” stated Radcliff. “As we approach the 40th anniversary of the founding of ACR, I plan to continue the direction of our previous presidents by engaging our membership in efforts to enhance access and public engagement when it comes to the rulemaking process.”

Along with Radcliff, ACR members also selected the following national officers:

  • President:  Kerry Radcliff, Washington – State Register Editor
  • Vice-President:  Emily Caudill, Kentucky – Assistant Administrative Regulations Compiler
  • Secretary-Treasurer:  Christopher Coffman, Oklahoma – Associate Editor

The national officers were elected by full member vote at the NASS 2014 Summer Conference held July 13 to July 16 in Baltimore, Maryland. They will serve a two-year term, ending in July 2016.
Formed in 1978, the NASS Administrative Codes and Registers (ACR) Section brings together federal and state government professionals–often employed by Secretary of State offices–who are responsible for reviewing and compiling government rules and regulations. Some members also oversee the production of “blue books,” which are the official government directory and fact book for each state.
ACR members are committed to fostering the development of better rule-writing skills and rule review techniques and developing more effective management of the rule promulgation process, particularly in the publication of administrative codes and registers. They are also focused on increasing public access to the rulemaking process.

ACR also produces the State and Federal Survey, a survey of codes and registers, comprehensively documenting the operations of the state and federal administrative rules “gatekeepers,” publishers and reviewers.
For more information, please visit www.administrativerules.org.  Follow the ACR Section discussion on Twitter at @ACRorg.

For media questions, contact:
Kay Stimson
NASS Director of Communications
202-624-3528 (o) | 703-869-5868 (c)
nass@sso.org

NASS Administrative Rules Organization Honors Colorado Administrative Rules Program with 2014 Robert J. Colborn, Jr. Award

Colorado Secretary of State’s Office Recognized for Implementation of Uniform Electronic Legal Records Act

For Immediate Release
July 28, 2014

WASHINGTON, DC – Administrative Codes and Registers (ACR), a section of the National Association of Secretaries of State (NASS), awarded Colorado’s Administrative Rules Program with the 2014 Robert J. Colborn, Jr. Innovation Award.

Presented as part of the association’s annual conference held July 13 through 16 in Baltimore, Maryland, this year’s Colborn award recognizes the Colorado Secretary of State’s implementation of the Uniform Electronic Legal Materials Act.  Through its adoption, the state has enabled government users to be more effective and efficient, while also providing clear assurance that users have access to official, authenticated state regulations.

”We’ve made great strides to improve how my office delivers services, and this latest program illustrates our commitment to innovation,” said Colorado Secretary of State Scott Gessler. “We aim to be the best in the nation, and this award shows we’re on the right track towards achieving that goal.”

ACR created the Robert J. Colborn, Jr. Innovation Award in July 2001, in honor of the late Robert J. Colborn, Jr., who served as the administrator of the Maryland Division of State Documents from 1974 through 2001 and founded ACR.

The Colborn Award annually recognizes a program that demonstrates creativity and innovation in providing public access to, or management of, administrative rules.  It honors a state agency that has made substantial contributions to the flow of information to the public by improving efficiency and delivery of services to citizens, businesses and other governmental entities.

“Since the passage of this uniform law, states have been striving to put these benefits in effect for our customers,” said Colorado Administrative Rules Program Manager Deanna Maiolo. “We are honored to be recognized for delivering a new and efficient service to our stakeholders.”

This marks the second time Colorado has received the Colborn Award.  In 2007, Colorado was recognized for its Code of Colorado Regulations Online Portal.

With its broad applicability to a growing number of states, Colorado’s implementation of the Uniform Electronic Legal Materials Act is recognized for demonstrating creativity and innovation in assuring authenticity, integrity, restorability and usability of administrative rules electronic publications.

2014 ACR Robert J. Colborn Jr. Committee

Kenneth A. Hansen, Chair — Director, Utah Division of Administrative Rules, Salt Lake City, Utah

Liz Cloud — Program Administrator, Florida Department of State Administrative Code and Register Section

Kerry S. Radcliff — Editor, Washington Statute Law Committee

Past Colborn Award Recipients

2013 — Utah Division of Administrative Rules
2012 — Award not issued
2011 — Florida Division of Library and Information Services
2010 — New Mexico State Records Center and Archives Administrative Law Division
2009 — Virginia Division of Legislative Services
2008 — Arkansas Secretary of State
2007 — Colorado Secretary of State
2006 — Idaho Department of Health and Welfare
2004 — Office of the Federal Register
2003 — Missouri Secretary of State, Administrative Rules Division
2002 — Virginia Department of Planning and Budget

For more information, visit www.administrativerules.org.

About NASS

Founded in 1904, the National Association of Secretaries of State (NASS) is the oldest nonpartisan, professional association of public officials in the United States.  Members include the 50 states, the District of Columbia and Puerto Rico.  NASS serves as a medium for the exchange of information between states and fosters cooperation in the development of public policy.  The association has key initiatives in the areas of elections and voting, state business services and digital archiving, as well as several well-established awards programs.

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Media Contact

Kay Stimson 202.624.3528, or nass@sso.org