2013 Colborn Award

Kenneth A. Hansen (right) director Utah Division of Administrative Rules accepts the 2013 Colborn Award from ACR President Scott Cancelosi

Kenneth A. Hansen (right) director Utah Division of Administrative Rules accepts the 2013 Colborn Award from ACR President Scott Cancelosi

NASS Administrative Rules Organization Honors Utah Division of Administrative Rules as 2013 Robert J. Colborn, Jr. Award Winner
Utah’s Division of Administrative Rules Recognized for eRules Administrative Rule Filing and Publication System

For Immediate Release
August 13, 2013

WASHINGTON, DC – Administrative Codes and Registers (ACR), a section of the National Association of Secretaries of State (NASS), awarded Utah’s Division of Administrative Rules with the 2013 Robert J. Colborn, Jr. Innovation Award.  Presented as part of the association’s annual meeting held on July 18-21 in Anchorage, Alaska, this year’s Colborn award recognizes Utah’s Division of Administrative Rules for its eRules system, a web-based filing and publication application.

The eRules application improves access to regulatory information, the timeliness of that information, the efficiency of the process and the security of the data.

“I commend Utah’s Division of Administrative Rules for using technology to improve the efficiency and transparency of the regulatory process,” said Utah’s Lieutenant Governor Greg Bell.  “The Division plays an important role in the state’s efforts to make Utah a business and citizen-friendly place to work and live.  This well-deserved award recognizes a small but dedicated staff at the Division.”

ACR created the Robert J. Colborn, Jr. Innovation Award in July 2001, in honor of Robert J. Colborn, Jr., who served as the administrator of the Maryland Division of State Documents from 1974 through 2001 and founded ACR.  The Colborn Award annually recognizes a program that demonstrates creativity and innovation in providing public access to, or management of, administrative rules.  It honors a state agency that has made substantial contributions to the flow of information to the public by improving efficiency and delivery of services to citizens, businesses and other governmental entities.

“For a generation, the State of Maryland and Bob Colborn set the high water mark for all of the states in publishing administrative rules.  It is a great honor for Utah to be recognized by our peers in the other states for our efforts to improve the flow of and access to regulatory information,” said Kenneth A. Hansen, director, who accepted the award on behalf of the Utah Division of Administrative Rules.

The award is not the first time that Utah has served as an innovative leader in the area of administrative rulemaking.  In 1994, the state created one of the nation’s first completely electronic administrative rules filing processes.

As a forerunner in establishing electronic filing, the state was selected by the Awards Committee for its on-going commitment to improve access to regulatory information while being cost-efficient and user-friendly to state agencies.

2013 ACR Robert J. Colborn Jr. Committee
Elizabeth Palen – Executive Director, Joint Commission on Administrative Rules, Richmond, Virginia
Jon Davidson – Administrative Rules Coordinator, Office of the Arkansas Secretary of State, Little Rock, Arkansas
Scott Cancelosi – Director, Public Services Division, Office of the Arizona Secretary of State, Phoenix, Arizona

Past Colborn Award Recipients
2012 — Award not issued

2011 — Florida Division of Library and Information Services

2010 — New Mexico State Records Center and Archives Administrative Law Division

2009 — Virginia Division of Legislative Services

2008 — Arkansas Secretary of State

2007 — Colorado Secretary of State

2006 — Idaho Department of Health and Welfare

2005 — Award not issued

2004 — Office of the Federal Register

2003 — Missouri Secretary of State, Administrative Rules Division

2002 — Virginia Department of Planning and Budget


For more information, visit http://www.administrativerules.org/.



For media questions, contact:
Kay Stimson
NASS Director of Communications

LexisNexis to Sponsor ACR Dinner

Please note that the LexisNexis sponsored dinner will be at 7:30 p.m. on THURSDAY at the Hotel Captain Cook, Club Room II. Please RSVP to Brian Kennedy, LexisNexis, (434) 972-7614-o, (434) 249-0751-c  e-mail Brian.Kennedy@lexisnexis.com if you haven’t already done so.

Post updated: July 12, 1013


For Immediate Release

Contact: Scott Cancelosi, ACR President, (602) 542-0223

April 18, 2013

LexisNexis to Sponsor ACR Dinner

LexisNexis is once again generously sponsoring a dinner at the 2013 NASS/ACR summer conference, our good friend Brian Kennedy confirmed today. We welcome LexisNexis as ACR’s first official sponsor for this conference.

NASS left Thursday night open for ACR members. Dinner will be provided at a place yet to be determined by Mr. Kennedy and the Program Committee.

Once the time and place is determined we will be sending an invitation via the listserv to ACR members to determine how many will be attending this event.

Last year LexisNexis provided dinner on Saturday, July 14 at Morton’s The Steakhouse at the Caribe Hilton, following the NASS welcome reception.

We thank LexisNexis once again for its continued support of the Administrative Codes and Registers Section of NASS.

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Submissions for Colborn Award Extended

Many thanks to those of you who submitted nominations already for the 2013 Robert Colborn Innovation Award.

As many of you know the deadline for submitting your Colborn Award nominations was June 10th.

However, after long deliberations with the other member of the Awards Committee (Elizabeth Palen (VA) – with helpful input from President Scott Cancelosi (AZ) ) we have decided to extend the deadline to Wednesday June 26th.

If you are considering submitting an entry for the award please do so.  The more submissions the better.  Please use this opportunity to brag on yourself and your office.  The forms and instructions are located on the ACR website:  www.administrativerules.org, and look under the ACR Colborn Award tab at the top of the page.

Let’s make this a record breaking year for submissions.  You’ve been given a second chance, so please send the submissions to epalen@dls.virginia.gov.  (Warning – The email listed for Elizabeth on the submission webpage is incorrect.  We are working to correct this.)  So, please use the email contained in this message.

The awards committee looks forward to reviewing your submissions.

Jon Davidson
ACR Awards Committee
Arkansas Secretary of State

Committee Members Needed

The program committee has begun to work on this summer’s conference. We are still looking for a chair for this committee. Please see the vacancies below and let the ACR president know if you would like to participate!

2013 ACR Program Committee  
Member: Brad Hunt, Idaho
Member: Julie Yamaka, Oregon
Chair: Vacant

2013 Awards Committee  
Chair: Elizabeth Palen, Virginia
Member: Jon Davidson, Arkansas
Member: Vacant

2013 Web Committee  
Chair: Scott Cancelosi, Arizona
Member: Jeff Hague, Delaware
Member: Jane Chaffin, Virginia

2013 Social Media Committee  
Chair: Vacant
Member: Vacant
Member: Vacant

2013 By-Laws Committee  
Chair: Deanna Maiolo, Colorado
Member: Amy Bunk, Fed
Member: Vacant

2014 Survey Committee  
Chair: Standing Appointment ~ ACR Vice President
Member: Vacant
Member: Vacant

2014 Nominations (Officers) Committee  
Chair: Vacant
Member: Vacant
Member: Vacant

New Officers Announced

NASS Administrative Rules Organization Elects National Officers Arizonan Scott Cancelosi to Lead National Administrative Codes and Registers (ACR) Section

Washington, D.C. – The Administrative Codes and Registers (ACR) Section of the National Association of Secretaries of State (NASS) today announced the election of its new slate of national officers for a two-year cycle. Arizona Public Services Division Director Scott Cancelosi will serve as president of the group, which includes administrative rules professionals from the federal government and all fifty U.S. states, as well as the District of Columbia, Puerto Rico and American Samoa.
“I am extremely honored to be leading such an experienced, committed group of state professionals,” remarked Cancelosi, who leads the state division under Arizona Secretary of State Ken Bennett, and has served under four different Arizona Secretaries of State since he began his tenure with the office in 1996. “In addition to showcasing ACR’s collective expertise in rulemaking processes, I am committed to engaging our membership in efforts that will further support the strategic mission of our organization.”
Cancelosi was elected along with other ACR officers in July at the NASS summer conference in San Juan, Puerto Rico. ACR members elected Washington State Register Editor Kerry Radcliff to serve as vice-president of the organization. Kentucky Assistant Administrative Regulations Compiler Emily Caudill was selected to serve as secretary-treasurer. As the organization’s national officers, Radcliff and Caudill will work with Cancelosi to direct ACR activities, including annual conferences and a biennial survey of state rulemaking processes.
The NASS Administrative Codes and Registers (ACR) Section, formed more than thirty years ago, brings together federal and state professionals—often employed by secretary of state offices—who are responsible for reviewing and compiling government rules and regulations that have been adopted and are in effect. Some members also oversee the production of “blue books,” which are the official government directory and fact book for each state.
ACR members are committed to fostering the development of better rule-writing skills and rule review techniques and developing more effective management of the rule promulgation process, particularly in the publication of administrative codes and registers. They are also focused on increasing public access to the rulemaking process.
In July 2012, NASS recognized the Office of the Nebraska Secretary of State with the NASS IDEAS Award for innovation and achievement in recognition of its creation of a state tracking and email notification system for proposed rules/regulations, a cross-agency application that has yielded significant savings in many areas.
ACR’s new national officers will serve a two-year term from July 2012 to July 2014.

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Founded in 1904, the National Association of Secretaries of State is the oldest professional, non-partisan organization of public officials in the United States. Association members include the 50 states, the District of Columbia and the territories of American Samoa, Guam, Puerto Rico and the U.S. Virgin Islands. For more information, visit www.nass.org.

Alternative to Attending Summer Conference Announced

A number of you have mentioned that you are not able to attend the 2012 Summer Conference in person, but would be interested in attending online; therefore, arrangements have been made for all the sessions to be broadcast online through a conferencing system called WebEx.  There  will be full video and audio capabilities, online chat and additional features we have not had with other systems in the past.  Online attendees will be able to participate in the sessions almost as though they were in person at the conference. There will be a charge of $50 to attend the conference online which can be paid through the NASS website, similar to an in-person registration. The charge will help cover the cost of the online conferencing.  The link to register is https://www.regonline.com/?eventID=1071305&rTypeID=246351; please note that this link is the only way to reach the registration page for online attendance.
I hope all of you who cannot attend in person will take advantage of this opportunity to attend online.  Please contact me if you have questions.

News about the Uniform Electronic Legal Material Act

Uniform Electronic Legal Material Act as adopted at conference is released.

From Jeff Hague, Registrar of Regulations, Legislative Council, State of Delaware ~ The Uniform Electronic Legal Material Act establishes an outcomes-based, technology-neutral framework for providing online legal material with the same level of trustworthiness traditionally provided by publication in a law book. The Act requires that official electronic legal material be: (1) authenticated, by providing a method to determine that it is unaltered; (2) preserved, either in electronic or print form; and (3) accessible, for use by the public on a permanent basis.
A COPY of the Act
A PRESS RELEASE about the Act