Florida’s Division of Library and Information Services Recognized for Implementation of a Program to Hyperlink Materials Incorporated by Rules in the On-line Version of the Florida Administrative Code
The Administrative Codes and Registers (ACR) Section of the National Association of Secretaries of State (NASS), which recently held its annual meeting in Glade Springs Resort, WV, awarded Florida’s Department of State, Division of Library and Information Services with the 2011 Robert J. Colburn, Jr. Innovation Award. The Division of Library and Information Services was selected for implementing a program to hyperlink materials incorporated by rules in the online version of the Florida Administrative Code.
The online version of the Florida Administrative Code contains highlighted text whenever incorporated materials are referenced. Benefits of this new program include greater access of incorporated materials. With a simple click of the mouse, citizens can obtain immediate access to the complete text of the incorporated material. For state registrars and publishers, electronic and dated materials replace the voluminous materials that required organizing, archiving and disposing. And more importantly, the rule is hyperlinked to the true legal version of the incorporated materials, eliminating confusion with multiple versions of the same material.
Administrative Codes and Registers (ACR), a section of the National Association of Secretaries of State (NASS), created the Robert J. Colborn, Jr. Innovation Award in July 2001 in honor of Robert J. Colborn, Jr., who served as the administrator of the Maryland Division of State Documents from 1974 through 2001 and founded ACR. The Robert J. Colborn, Jr. Innovation Award annually recognizes a program that demonstrates creativity and innovation in providing public access to or managing administrative rules. It honors the state agency that has made substantial contributions to the flow of information to the public by improving efficiency and delivery of services to citizens, businesses and other governmental entities.
“Florida has been a leader in E-government services since creating FLrules.org, an online rulemaking system in 2006,” said Florida Secretary of State Kurt Browning. “Our staff in Florida’s Division of Library and Information Services are among the most innovative and dedicated workers in the country, and I am proud of their latest accomplishment, providing the public with easy access to state government information.”
Elizabeth Palen (VA) presents the 2011 Colborn Award to Florida Secretary of State Kurt S. Browning for Florida's system for hyperlinked incorporated by reference materials
2011 ACR Robert J. Colborn Jr. Committee
- Chair: Molly Masich, Codifier of Rules, North Carolina Office of Administrative Hearings
- Member: Elizabeth Palen, Executive Director, Joint Commission on Administrative Rules, Richmond, VA
- Member: John H. Martinez, Director, Administrative Law Division, New Mexico State Records Center and Archives, Santa Fe, NM
Past Colborn Award Recipients
- 2010 — Administrative Law Division / New Mexico State Records Center and Archives
- 2009 — Virginia Division of Legislative Services / Virginia Code Commission
- 2008 — Arkansas Secretary of State
- 2007 — Colorado Secretary of State
- 2006 — Idaho Department of Health and Welfare
- 2004 — Missouri Secretary of State, Administrative Rules Division
- 2003 — Office of the Federal Register
- 2002 — Virginia Department of Planning and Budget, Virginia Regulatory Townhall