2015 Conference Agenda

2015_Conference_Meeting_Agenda (pdf)

Links to presentations added 10/21/2015


Wednesday, July 8


Those arriving on July 8 meet in the lobby at 6:30 p.m. for ACR group dinner!

Thursday, July 9

Noon – 5 p.m. ~ Conference Registration (Foyer ~ Lobby Level)

  • 12:15 – 1:00 p.m. ~ ACR Officers and Executive Committee Meeting ~ Oxford/Somerset Room
  • 1:00 – 1:15 p.m. ~ ACR Welcoming Statement by Kerry Radcliff, ACR President ~ Introduction of Officers and Executive Committee ~ Oxford/Somerset Room
  • 1:15 – 2:45 p.m. ~ 2015 Edition of Who’s Who and What’s New ~ Oxford/Somerset Room
  • 2:45 – 3:00 p.m. ~ Afternoon Break (Foyer ~ Lobby Level)

AFTERNOON EVENT ~ Tour of Maine Historical Society Featuring Magna Carta Exhibit ~ 3:30 –

5:00 p.m.

EVENING EVENT ~ Welcome Reception, Portland Museum of Art (conference badge required) ~ 6:00 – 8:00 p.m.

Friday, July 10

7:30 a.m. – 4:30 p.m. ~ Conference Registration (Foyer ~ Lobby Level)

8:00 – 9:00 a.m. ~ NASS/ACR Breakfast, Casco Bay Hall

  • 9:00 – 10:00 a.m. ~ Who’s Who and What’s New (continued) or a roundtable discussion ~ Does your state mandate a uniform numbering scheme or formatting of rules, and if so is it by statute or policy? ~ Oxford/Somerset Room
  • 10:00 – 10:15 a.m. ~ Morning Break (Foyer ~ Lobby Level)
  • 10:15 – 11:15 a.m. ~ First ACR Business Meeting, Kerry Radcliff, ACR President Proposed Bylaw Amendments for Discussion lead by the Bylaws Committee Member Abigail Hammond and the 1st reading of Liz Cloud’s Retirement Resolution by Deanna Maiolo, Awards Committee Chair ~ Oxford/Somerset Room
  • 11:15 a.m. – 12:15 p.m. ~ Rulemaking Northeastern Style ~ Don Wismer from Maine (Maine ACR Presentation) and Michael Morrell from New Hampshire (New Hampshire Presentation) will discuss their state’s rulemaking ~ Oxford/Somerset Room

12:30 – 1:30 p.m. ~ NASS/ACR Lunch featuring Former U.S. Senator George Mitchell and his new memoir, The Negotiator, Casco Bay Hall

  • 1:45 – 2:45 p.m. ~ Vendors – Who Are We and What Do We Do? ~ Denise Kipfstuhl and Daniel Eckert from Thomson Reuters (Thomson Reuters Presentation); Karen Schneider from Bloomberg BNA Inc. (BNA Presentation); and Crystal Bryant and Kathy Hough from Wolters Kluwer (Wolters Kluwer Presentation) ~ Oxford/Somerset Room
  • 2:45 – 3:00 p.m. ~ Afternoon Break (Foyer ~ Lobby Level)
  • 3:00 – 4:30 p.m. ~ Update from Connecticut on How They Are Modernizing Rules Review ~ Christopher Drake and Kristin Karr ~ Oxford/Somerset Room

Afternoon Event
Dinner on your own or meet for “pre-game” cocktails and hors d’oeuvres at 5:30 p.m. at the Port of Call Lounge.

Evening Event
7:00 – 10:00 p.m. ~ Portland Sea Dogs Baseball Game

Saturday, July 11

7:30 a.m. – 4:30 p.m. ~ Conference Registration (Foyer ~ Lobby Level)

  • 7:30 – 9:00 a.m. ~ NASS/ACR Breakfast, Casco Bay Hall
  • 9:00 – 10:30 a.m. ~ OFR Tech – Presentation describing the technologies used at the Office of the Federal Register (OFR Presentation) ~ John Hyrum Martinez ~ Oxford/Somerset Room
  • 10:30 – 10:45 a.m. ~ Morning Break (Foyer ~ Lobby Level)
  • 10:45 a.m. – Noon ~ Colborn Award Presentation and Demonstration, presented by Deanna Maiolo,  Awards Committee Chair ~ Oxford/Somerset Room, Colborn Award presented to Iowa for its public comment website for administrative rules. Learn more.

12:15 – 1:45 p.m. ~ NASS/ACR Lunch, featuring NASS IDEAS Awards Presentation with remarks by Retired U.S. Staff Sergeant Travis Mills, Travis Mills Foundation, Casco Bay Hall

  • 2:00 – 3:15 p.m. ~ 2nd Business Meeting ~ Voting on Proposed Bylaw Amendments; Committee Updates from the Archives Committee (Chair Chris Coffman, ACR Secretary/Treasurer); Social Media Committee (Chair Ken Hansen); and the Website Committee (Chair Emily Caudill, ACR Vice President); Final reading of Liz Cloud’s Retirement Resolution and presentation of Certificates of Appreciation (by Deanna Maiolo, Awards Committee Chair and ACR President Kerry Radcliff) ~ Oxford/Somerset Room
  • 3:30 – 3:45 p.m. ~ Afternoon Break (Foyer ~ Lobby Level)
  • 3:45 – 4:15 p.m. ~ Roundtable discussion ~ Where Do We Go From Here? ~ Sign up for next year’s committees, etc. ~ Oxford/Somerset Room

5–9:30 p.m. ~ LOBSTER BAKE ~ Lobster Bake at Peak’s Island

Sunday, July 12

8:00 – 9:00 a.m. ~ NASS/ACR Breakfast, Casco Bay Hall

  • 9:00 – 10:00 a.m. ~ UELMA: It doesn’t apply to me, but I am still compliant – Discussion of the Uniform Electronic Legal Materials Act including its requirement for authentication, preservation, and access. ~ John Hyrum Martinez ~ Oxford/Somerset Room
  • 10:00 – 10:15 a.m. ~ Morning Break (Foyer ~ Lobby Level)
  • 10:15 – 11:45 a.m. ~ Engaging Citizens through Social Media – Introduction to social media engagement including developing a strategy, legal implications, handling negativity and resources for social media govies ~ Dawn Connet~ Oxford/Somerset Room
  • 11:45 a.m. – Noon ~ Closing Comments – Kerry Radcliff, ACR President ~ Oxford/Somerset Room
  • 12:15 – 1:45 p.m. ~ NASS Leadership Luncheon featuring Induction of National Officers & 2015 – 2016 President Tom Schedler, Louisiana Secretary of State ~ Casco Bay Hall

2015 Summer Conference

ACR Summer Conference – July 9-12, 2015 – Portland, Maine

The conference information is now archived. Visit the Agenda page for copies of the presentations.

Agenda Mobile Friendly ~ Click here.

Message from the President

Our summer conference will be in Portland, Maine from July 9 at 1 p.m. through July 12 at noon. We will be staying at the Holiday In at the Bay.

The NASS room rates are $199. Rooms will go fast, so make early reservations. To make reservations, call 1-800-345-5050 and identify yourself as part of the National Association of Secretaries of State Summer Conference to receive the group rate. Hope to see you there!

Kerry Radcliff ACR President
Posted April 9, 2015

Conference Chair Message

Hi ACR members,

Greetings from the 2015 Summer Conference Program Committee!

Have you made your reservations to attend this year’s conference in Portland, Maine, from July 9th through the 12th?

Early registration ends on Tuesday, June 9, so please get your registration in.

The Program Committee has been busy putting together an interesting agenda for you.  Some highlights:

  • Are you wondering how Connecticut’s Regs Modernization project has progressed since we heard about it last year?  We’ll get an update.
  •  The publishers in attendance will tell us what they do with our register and administrative codes.
  • John Martinez will give us federal updates.

And more!

If you have any suggestions or want to present something to the group, please let us know.

We look forward to seeing everyone in Portland next month.

Denise Kipfstuhl  – Program Chair
Kerry Radcliff
Robert Sumners

Conference Registration

Registration Types:

  • ACR members
  • NASS/ACR Corporate Affiliate/Platinum, Gold, Silver
  • NASS/ACR Corporate Conference Sponsor
  • NASS/ACR Corporate non-members

Please Note: Attendees representing a company that are NOT a NASS corporate affiliate or conference sponsor should register as “corporate non-members” or contact Stacy Dodd at (202) 624-3525  about becoming a NASS Corporate Affiliate.

If you sign up as a corporate affiliate or corporate non-member, please contact an ACR officer as your name does not appear on the ACR registration list.

  • NASS Website ~ Summer Conference Information – Registration is now open! CLICK HERE

Room Registration

Reserve your room now! Book early.

Summer Conference – National Association of Secretaries of State

Holiday Inn by the Bay
88 Spring Street, Portland, ME 04101
Phone: (207) 775-2311

The NASS/ACR group rate at the Holiday Inn by the Bay is $199 per night for a double room, $209 per night for a king room (based on availability) and $214 per night for an executive room (based on availability) plus 8% room tax. Please book early to ensure you secure a room.

You must make reservations by June 8, 2015, to receive the discount rate.  To make reservations, call 1-800-345-5050 and identify yourself as part of the National Association of Secretaries of State Summer Conference to receive the group rate. This discount rate is available for the meeting dates based on hotel occupancy levels.

Room reservations must be cancelled by 6 p.m. on the scheduled arrival date to avoid late charges.

[dropdown_box expand_text=” ” show_more=”Who’s Who and What’s New” show_less=”Hide” start=”hide”]

Who’s Who and What’s New
  • Alabama


  • Alaska


  • American Samoa


  • Arizona


  • Arkansas


  • California


  • Colorado


  • Connecticut


  • Delaware


  • District of Columbia


  • Federal Register


  • Florida


  • Georgia


  • Guam


  • Hawaii


  • Idaho


  • Illinois


  • Indiana


  • Iowa


  • Kansas


  • Kentucky


  • Louisiana


  • Maine


  • Maryland


  • Massachusetts


  • Michigan


  • Minnesota


  • Mississippi


  • Missouri


  • Montana


  • Nebraska


  • Nevada


  • New Hampshire


  • New Jersey


  • New Mexico


  • North Carolina


  • Oklahoma


  • Oregon


  • Pennsylvania


  • Puerto Rico


  • Rhode Island


  • South Carolina


  • South Dakota


  • Tennessee


  • Texas


  • Utah


  • Vermont


  • Virginia


  • Washington


  • West Virginia


  • Wisconsin



2015 ACR Committee Appointments

2015 ACR Program Committee
This committee is charged with putting together the summer conference agenda and contacting presenters. The chair introduces speakers at sessions and procures sponsors for ACR breaks and events not on the NASS schedule.

  • Chair: Denise Kipfstuhl
  • Member: Robert Summers
  • Member: Kerry Radcliff

2015 Archives Committee

  • Chair: Chris Coffman
  • John Hyrum Martinez
  • Ken Hansen

2015 Colborn/Awards Committee
This committee reviews Colborn Award submissions; prepares retirement proclamations and certificates of appreciation.

  • Chair: Deanna Maiolo
  • Member: Jane Chaffin
  • Member: Molly Maisch

2015 Website Committee
This committee maintains the ACR website with updated posts.

  • Chair: Emily Caudill
  • Member: Ken Hansen
  • Member: Scott Cancelosi

2015 Social Media Committee

  • Ken Hansen
  • Linda Trujillo
  • Bruce Hosley

2015 By-Laws Review

  • Chair: Yvette Smallwood
  • Linda Trujillo
  • Abigail Hammond

Background: ACR Emeritus President Scott Cancelosi emailed proposed amendments to the bylaws to the ACR Listserv on June 5, 2014, and emailed revised proposed amendments on June 23, 2014. The amendments were discussed at the annual conference first business meeting on July 14, 2014, and due to significant discussion were tabled at the second 2014 business meeting.

The 2015 Committee have proposed the following amendments based on feedback in 2014 and 2015 – See the proposed amendments here.

2015 Survey Committee 

  • Chair: Standing Appointment ~ ACR VP Emily Caudill
  • Executive Committee Members



Election Systems & Software | Maine Information Network | PCC Technology Group | The Pew Charitable Trusts | Workgroup Technology Partners | L.L. Bean | Maine Automobile Dealers Association | AAA | Bangor Savings Bank | BerryDunn | ELECTEC | LHS Associates | UNUM | Cianbro | AAMVA | IVS LLC | Maine Motor Transport Association | Mylan | Nike | Summit Natural Gas |
2015 ACR Conference Corporate Attendees
Thanks for attending our ACR Sessions!
Thomson Reuters ~ Denise Kipfstuhl and Daniel Eckert
Bloomberg BNA Inc. ~ Karen Schneider
Wolters Kluwer ~ Crystal Bryant and Kathy Hough

ATTENDANCE ~ See Business Meeting minutes