Administrative Codes and Registers will hold a virtual winter meeting Wednesday, February 22 through Friday, February 24. Sessions will begin at 11 AM EST each day. The agenda for the meeting is available online at http://www.nmcpr.state.nm.us/acr/2012ACRWinterMeetingAgenda.pdf. Instructions for participating in the meeting have been distributed through the ACR ListServ.
Today, ACR President John Martinez announced through an e-mail that ACR will be conducting its 2012 Winter meeting as a virtual meeting. He said:
Due to low attendance numbers projected for the ACR Winter Meeting, it has been decided that we will not meet in DC but will hold a three-day conference online, similar to what we did last year. We are looking at holding the meeting during January and are still finalizing the exact dates.
In an e-mail distributed October 10, 2011, the Uniform Law Commission (ULC) announced the availability of the final version of the Uniform Electronic Legal Materials Act (UELMA). The final version of UELMA is available online at the Penn Law website at: http://www.law.upenn.edu/bll/archives/ulc/apselm/UELMA_Final_2011.htm. It has not yet been posted on the ULC website.
Following ULC’s approval of UELMA at its summer meeting, it was sent to the style committee for final review. That process has now been completed.
The ULC e-mail describes the uniform act as follows:
The Uniform Electronic Legal Material Act establishes an outcomes-based, technology-neutral framework for providing online legal material with the same level of trustworthiness traditionally provided by publication in a law book. The Act requires that official electronic legal material be: (1) authenticated, by providing a method to determine that it is unaltered; (2) preserved, either in electronic or print form; and (3) accessible, for use by the public on a permanent basis.
Questions about the Uniform Electronic Legal Materials Act should be directed to the Uniform Law Commission.
Florida’s Division of Library and Information Services Recognized for Implementation of a Program to Hyperlink Materials Incorporated by Rules in the On-line Version of the Florida Administrative Code
The Administrative Codes and Registers (ACR) Section of the National Association of Secretaries of State (NASS), which recently held its annual meeting in Glade Springs Resort, WV, awarded Florida’s Department of State, Division of Library and Information Services with the 2011 Robert J. Colburn, Jr. Innovation Award. The Division of Library and Information Services was selected for implementing a program to hyperlink materials incorporated by rules in the online version of the Florida Administrative Code.
The online version of the Florida Administrative Code contains highlighted text whenever incorporated materials are referenced. Benefits of this new program include greater access of incorporated materials. With a simple click of the mouse, citizens can obtain immediate access to the complete text of the incorporated material. For state registrars and publishers, electronic and dated materials replace the voluminous materials that required organizing, archiving and disposing. And more importantly, the rule is hyperlinked to the true legal version of the incorporated materials, eliminating confusion with multiple versions of the same material.
Administrative Codes and Registers (ACR), a section of the National Association of Secretaries of State (NASS), created the Robert J. Colborn, Jr. Innovation Award in July 2001 in honor of Robert J. Colborn, Jr., who served as the administrator of the Maryland Division of State Documents from 1974 through 2001 and founded ACR. The Robert J. Colborn, Jr. Innovation Award annually recognizes a program that demonstrates creativity and innovation in providing public access to or managing administrative rules. It honors the state agency that has made substantial contributions to the flow of information to the public by improving efficiency and delivery of services to citizens, businesses and other governmental entities.
“Florida has been a leader in E-government services since creating FLrules.org, an online rulemaking system in 2006,” said Florida Secretary of State Kurt Browning. “Our staff in Florida’s Division of Library and Information Services are among the most innovative and dedicated workers in the country, and I am proud of their latest accomplishment, providing the public with easy access to state government information.”
Elizabeth Palen (VA) presents the 2011 Colborn Award to Florida Secretary of State Kurt S. Browning for Florida's system for hyperlinked incorporated by reference materials
2011 ACR Robert J. Colborn Jr. Committee
- Chair: Molly Masich, Codifier of Rules, North Carolina Office of Administrative Hearings
- Member: Elizabeth Palen, Executive Director, Joint Commission on Administrative Rules, Richmond, VA
- Member: John H. Martinez, Director, Administrative Law Division, New Mexico State Records Center and Archives, Santa Fe, NM
Past Colborn Award Recipients
- 2010 — Administrative Law Division / New Mexico State Records Center and Archives
- 2009 — Virginia Division of Legislative Services / Virginia Code Commission
- 2008 — Arkansas Secretary of State
- 2007 — Colorado Secretary of State
- 2006 — Idaho Department of Health and Welfare
- 2004 — Missouri Secretary of State, Administrative Rules Division
- 2003 — Office of the Federal Register
- 2002 — Virginia Department of Planning and Budget, Virginia Regulatory Townhall
On 7/18/2011, the Uniform Law Commission (ULC) distributed an e-mail indicating that the Uniform Electronic Legal Materials Act was “approved during the Vote by States of the 2011 ULC Annual Meeting. Please note that the text is still subject to revision by the Committee on Style, which is scheduled to meet in September.”
In a press release posted on its web site, ULC describes the new uniform law:
A new act approved [July 12, 2011] by a national law group establishes an outcomes-based, technology-neutral framework for providing online legal material with the same level of trustworthiness traditionally provided by publication in a law book. The Uniform Electronic Legal Material Act was approved today by the Uniform Law Commission (ULC) at its 120th Annual Meeting in Vail, Colorado.
Increasingly, state governments are publishing laws, statutes, agency rules, and court rules and decisions online. In some states, important state-level legal material is no longer published in books, but is only available online. While electronic publication of legal material has facilitated public access to the material, it has also raised concerns. Is the legal material official, authentic, government data that has not been altered? For the long term, how will this electronic legal material be preserved? How will the public access the material 10, 50, or 100 years from now? The Uniform Electronic Legal Material Act provides a consistent approach to solving these problems.
The drafting committee’s web page is available at http://www.uniformlaws.org/Committee.aspx?title=Electronic%20Legal%20Material%20Act . As of 7/18/2011, the approved uniform act has not been posted.
UPDATE: 7/19/2011 — The approved, pre-style final text is available online at http://www.uniformlaws.org/Shared/Docs/AM2011_Prestyle%20Finals/UELMA_PreStyleFinal_Jul11.pdf .
The Administrative Codes and Registers’ Awards Committee is taking nominations for the 2011 Colborn Award. This year, the committee consists of Molly Masich (NC; chair), Elizabeth Palen (VA) and John Martinez (NM). The Colborn Award is presented annually by ACR to recognize a program that demonstrates innovation and creativity in providing public access to, or management of, administrative rules.
The nominations packet and form with complete instructions has been posted on the Colborn Award page available at: http://www.administrativerules.org/index.php?option=com_content&view=article&id=93&Itemid=56 .
The deadline for submitting nominations is Friday, June 10, 2011.
Registration is now open for the NASS 2011 Summer Conference from July 10-13, 2011 in Daniels, West Virginia at the Resort at Glade Springs. Click here for conference information and to register online! To make room reservations call 877-540-3650 (Mon.- Sat.) and mention NASS. The NASS room rate is $159 per night. Deadline for the NASS early conference rate for registration and hotel reservations is Thursday, June 2, 2011.
Visit the registration website for summer conference details, including agenda, hotel information, family/spouse activities, exhibitor info and more! Check the website often for agenda updates.
When making transportation plans, we encourage you to either drive or fly to Yeager Airport (CRW) in Charleston, WV. Yeager is serviced by most major airlines and has a non-stop service from Atlanta, Chicago, Houston, Detroit, Washington DC, New York and several other cities. We will be offering limited shuttle service from Yeager Airport to Glade Springs and are negotiating a discounted car rental rate.
On January 26, 2011, in his State of the State address, Utah Governor Gary R. Herbert said that “most important ways government can nurture a business-friendly environment” is to “make regulation fair”. Then, taking a measured approach, Governor Herbert said:
I understand that the purpose of government regulation is to maintain a level playing field. As a small business owner, I have also experienced the cost and frustration of over-reaching and irrational regulation. In order to separate regulations that serve an important purpose, from those regulations that serve no purpose at all, I have asked each member of my Cabinet to review existing business regulations and determine which could be kept, which should be modified, and which will be eliminated.
Governor Herbert’s state of the state address is available at http://www.utah.gov/governor/news_media/article.html?article=4169. As more information becomes available about the implementation of this Cabinet-level review of regulation, it will be posted here.